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A Society is a not-for-profit entity engaged in the promotion of charitable activities like education, art, religion, culture, music and sports, etc. Society is thus a federation of persons determined to act together for some mutual objective. In India, Societies Registration Act, 1860 lays down the procedure for registration of societies and the same has been adopted by State Governments with/without amendments. In this article, we will Understand the Society Registration


    Purpose of Society Registration

    As per the Societies Registration Act, 1860, a Society can be registered for the following purposes:

    1. Grant of charitable assistance
    2. Creation of military orphan funds
    3. Promotion of:
      • Science,
      • Literature,
      • Fine Arts
      • Instruction
      • distribution of useful knowledge,
      • Distribution of political education
    4. Establishment and maintenance of libraries or reading rooms
    5. Establishment and maintenance of public museums and galleries

    Advantages of Society Registration

    A registered society is viewed as a separate legal entity, and it is granted with certain authority that allows the following objectives. Those are as follows:-

    Registered Society will be able to purchase Property in his name

    Registered Society will Accumulate funds in his name

    Registered Society will be able to open a bank account in his name

    Registered Society confronts lesser compliances while granting the property in its name

    Registered Society holds the right to enforce proceedings regarding legal affairs in the court

    Registered Society can avail tax exemption from income tax

    Registered Society can shift the Property to another entity without engaging in documentation or strict compliances

    Protect the properties of the incorporated body against the opponent seeking ownership of the same

    Registered Society has a right to vest the property in its name, and it doesn’t attract any provision related to the transfer of ownership

    Documents Required for Society Registration

    Following are the documents required for the Society Registration in India:

    PAN Card: PAN card of all the members of the proposed society.

    Residence Proof: The residence proof of all the members of the society.

    The following can be used as valid residence proof:

    1. Bank Statement
    2. Aadhaar Card
    3. Utility Bill
    4. Driving License
    5. Passport

    Memorandum of Association: The memorandum of association has to be Submitted which will contain the following clauses and information:

    1. The work and the objectives of the society for which it is being established.
    2. The details of the members forming the society.
    3. It will contain the address of the registered office of the society.

    Rules & Regulations of the Society: The rules and regulations of the society also have to be prepared which will contain the following information:

    1. Rules and regulations by which the working of the society will be governed and the maintenance of day to day activities.
    2. It will contain the rules for taking the membership of the society.
    3. The details about the meetings of the society and the frequency with which they are going to be held is to be mentioned.
    4. Information about the Auditors.
    5. Forms of Arbitration in case of any dispute between the members of the society.
    6. Ways for the dissolution of the society will also be mentioned
    7. Once the rules have been formed, they can be changed but the new set of rules will be signed by the President, Chairman, Vice President and the Secretary of the Society.

    Covering letter: A covering letter mentioning the objective or the purpose for which the society is being formed will be annexed to the beginning of the application.

    Proof of Address: A copy of the proof of address where the registered office of the society will be located along with a NOC from the landlord if any has to be attached.

    List of all the members: A list of all the members of the governing body has to be given along with their signatures.

    Declaration: A declaration has to be given by the president of the proposed society that he is willing and eligible to hold the said post.

    All the above documents have to be submitted to the Registrar of Societies along with the prescribed fees in 2 copies.

    On receiving the application, the registrar will sign the first copy as acknowledgement and return it while keeping the second copy for approval. On proper vetting of the documents, the registrar will issue an Incorporation Certificate by allotting a registration number to society.

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